IBM ILMT Checklist: Ensuring Compliance and Efficiency

02/04/2025|SOFTCENSE|

IBM’s License Metric Tool (ILMT) is a critical requirement for organizations leveraging sub-capacity licensing for their IBM software. Managing ILMT can be complex, but a well-defined checklist can simplify the process and help ensure compliance. Below, we outline an IBM ILMT checklist to guide organizations in maintaining accurate reporting and avoiding costly penalties.

1. Understand IBM ILMT Requirements

  • Familiarize yourself with IBM’s Passport Advantage Agreement and sub-capacity licensing terms.
  • Verify if your organization qualifies for sub-capacity licensing and the associated requirements.
  • Note that ILMT must be installed, configured, and operational to track deployments.

2. Install and Configure ILMT

  • Ensure that ILMT is installed on all applicable environments where IBM software is deployed.
  • Confirm ILMT is configured to scan and detect all instances of IBM software.
  • Update ILMT to the latest version to address any known bugs and compatibility issues.

3. Conduct Regular Scans

  • Schedule scans at least once every 30 days to maintain compliance.
  • Verify that scans include all servers and virtual environments where IBM software is installed.
  • Monitor scan results for completeness and accuracy.

4. Generate and Retain Quarterly Reports

  • Compile ILMT reports quarterly, as required by IBM.
  • Review the reports for accuracy, ensuring all software deployments and license consumption are properly documented.
  • Retain ILMT reports for a minimum of two years for audit purposes.

5. Maintain Deployment and Entitlement Records

  • Keep deployment records up-to-date to reflect any changes in your IBM environment.
  • Ensure entitlement records align with your deployment data to avoid compliance gaps.
  • Store documentation in a centralized location for easy access during audits.

6. Monitor Changes in Licensing

  • Stay informed about updates to IBM’s licensing terms and ILMT requirements.
  • Adjust configurations or reporting processes as needed to comply with new guidelines.
  • Consider consulting experts to address any complex licensing questions.

7. Identify and Address Compliance Gaps

  • Regularly review ILMT reports to identify discrepancies or potential non-compliance issues.
  • Address compliance gaps immediately to avoid audit risks.
  • Conduct internal audits to validate the accuracy of your ILMT data.

8. Leverage Expert Support

  • Partner with Software Asset Management (SAM) experts to ensure accurate ILMT reporting and compliance.
  • Seek guidance on optimizing your IBM licensing environment to reduce costs while maintaining compliance.
  • Consider managed services for ongoing ILMT monitoring and reporting.

9. Prepare for IBM Software Audit/Software License Review

  • Be ready to provide ILMT reports and supporting documentation during an IBM audit/SLR.
  • Ensure that all reports are aligned with IBM’s specified format and meet their requirements.
  • Have a clear escalation and resolution plan in case of disputes during an audit.

Conclusion

Managing IBM ILMT effectively is essential for organizations using sub-capacity licensing. By following this checklist, you can streamline ILMT processes, ensure compliance with IBM’s licensing policies, and mitigate the risk of costly penalties. Staying proactive and leveraging expert support will help you maintain control over your IBM software assets with confidence.